Why is the Holiday Pay balance showing a negative figure – MYOB Payroll?

There are two possible reasons this could have happened:

1          It is likely that an employee has been paid out using the Holiday pay (HP) code thereby reducing the balance of holiday pay. When the system completes a Holiday Anniversary update the Holiday pay balance should return to zero. However if any amounts have been paid out of Holiday pay the balance will be negative by this amount. To check whether this has occurred run a Period report by Employee/Paycode selecting the Holiday Pay code. The Maintenance Audit report by Employee is also useful as this will show what Holiday Pay balances were changed by the user and by the system update.

2          If the Annual Holiday update has not been run on time, then a problem with the leave can occur. If a pay has been finalised before the Leave update is scheduled to be run, then the balances of both the Annual Leave and the Holiday Pay can be affected.

In both of the above situations, a manual correction is the only solution. Use the Period Reports to check the balance of the Gross Pay and manually calculate the value of the Holiday Pay. Change the figures manually to correct them and type a note of what you have done under Maintain Employee in the ‘notes’ section.

If you need to reconcile holiday pay and leave balances, we suggest once done you print a Holiday Pay accrual report and have each employee sign that their balance as correct.

Lynley Averis

Lynley is an MYOB Certified Consultant & has been involved in training in New Zealand since 1985. She's written various accounting & MYOB workbooks including co-authoring “Bookkeeping for Dummies”. She has consulted on all versions of MYOB Accounting, Retail and Payroll over the past 18 years and has previously worked for MYOB. She currently consults to NZ businesses on all aspects of business systems - her mission for clients is for them to spend as little time as possible doing accounting!