Payroll – Quick Tips & Shortcut keys

Find below some fairly random tips for those of you who use MYOB Payroll

  1. Take care setting up new employees – make sure you go to each tab in Employee Maintenance and remember to set up their standard no of hours and days per week.
  2. Always remember to finalise a pay. You backup first and then you finalise the pay.
  3. You will find a PAYE Calculator in the ‘tools’ section of the menu. This is handy for checking actual PAYE, Student Loan, KiwiSaver amounts if you are asked.
  4. When paying out sick leave, remember to enter the actual date the sick leave relates to.
  5. Only ever use the Annual Leave code to pay out leave taken. The holiday pay code is just used for termination pays and for casual employees.
  6. You can fix up incorrect pays in the next pay run or you can run a one-off pay.  Just enter a negative figure in the quantity field of enter pays. While you cannot reverse a finalised pay, you can manually enter pays which ‘reverse out’ a previous pay.

The following shortcut (function) keys can make things quicker when using MYOB PayrollF1        Online help

F2        Leave Due Screen (within Enter Pays)

F3        Tax Override (within Enter Pays)

F4        Add Record

F5        Message (within Enter Pays)

F6        Split Pays (within Enter Pays/Timesheets)

F7        Print (within Enter Pays)

F8        Delete Record

F9       Select from List

Lynley Averis

Lynley is an MYOB Certified Consultant & has been involved in training in New Zealand since 1985. She's written various accounting & MYOB workbooks including co-authoring “Bookkeeping for Dummies”. She has consulted on all versions of MYOB Accounting, Retail and Payroll over the past 18 years and has previously worked for MYOB. She currently consults to NZ businesses on all aspects of business systems - her mission for clients is for them to spend as little time as possible doing accounting!