Choosing The Right MYOB Payroll Software For Your Business

MYOB Payroll Software

MYOB offers a range of payroll packages which cater to the varying needs of different businesses. Some are designed specifically for small businesses, whilst others are designed to meet the more demanding requirements of larger organisations.


Below we give a brief overview of different MYOB packages so you can identify which is most appropriate for your needs. Whilst there's a range of packages available, there are two we usually recommend. These as MYOB Essentials Payroll for small businesses with simple payroll requirements, and IMS Payroll for businesses of any size with more complex payroll requirements.

MYOB Essentials – Payroll

Essentials Payroll is designed for small organisations with simple payroll needs. It does a nice job of paying people with a simple 3 step process.

Pros

  • Works well for casual employees, those working flexible hrs & for set hours
  • Employees can enter their times using a phone App. This imports to payroll
  • Essentials has a simple one-step process to transfer payday files to the IRD
  • Browser access so use from either your Mac, PC or tablet
  • No software needs to be installed & updates are automatic
  • Pays can be deleted and re-entered (this is both a pro and a con!)
  • Quick to setup & minimal training required
  • You can upgrade & integrate to Essentials Accounting with general ledger, debtors & creditors

Cons

  • No costing or department tracking available (yet)
  • Annual leave tracked in hours (not days)
  • No pay summary/sheet available
  • Doesn’t integrate to other accounting packages beyond Essentials Accounting
  • Limited features
  • Limited reports

Conclusion:

Essentials Payroll is recommended for employers with less than 10 employees. It suits those with simple payroll requirements. It’s not suited for those needing department or cost centre reporting.

MYOB ACE Payroll

ACE Payroll has been used by thousands of small NZ businesses for many years. It’s recommended for small employers. ACE Payroll is 100% owned by MYOB. You pay an initial software fee and then an optional annual subscription.

Pros

  • Easy to use but initial setup and training is a must for new users  
  • Ace Payroll is self-explanatory with descriptive text on most screens
  • Integrates automatically to MYOB AccountRight & Essentials
  • Comprehensive set of reports
  • Records actual dates employees have off via a calendar
  • Drill down reporting right to the employee’s payslip
  • No limits on how many staff you can pay (no per employee charge)
  • 6 months free introductory support (email/phone)

Cons

  • PayDay filing happens via file transfer (not via Gateway as does Essentials Payroll)
  • Not cloud based (runs on your desktop)
  • Single -user access

Conclusion:

ACE Payroll is designed for small businesses, however it's not ideal for businesses with staff working flexible hours. If that's your business, then we suggest you consider MYOB Essentials Payroll or IMS instead.

MYOB Payroll

MYOB Payroll has been used successfully by thousands of small and medium NZ businesses for 20 years. It is recommended for employers with less than 20 employees.

Pros

  • Easy to use but initial setup and training is recommended for new users 
  • Integrates nicely to MYOB AccountRight providing useful journals
  • Good set of reports & filtering to find information

Cons

  • Only manages leave for casuals & fixed hour employees. Can’t accrue hours for variable employees
  • Desktop based software (runs on Windows). Updates must be installed
  • Written in FoxPro. This database is no longer supported by Microsoft
  • Payrolls can become corrupted. Restoring from backup may be necessary
  • Reports not available in Excel format
  • PayDay filing is done via file transfer (not via Gateway which is what Essentials Payroll does)

Conclusion:

MYOB Payroll has worked reliably for many businesses for 20 years. It has most features and reports an organisation would need. Its suited for those needing department or cost centre reporting. However, due to the age of the database used we no longer recommend purchasing this payroll.

MYOB IMS Payroll

IMS Payroll has been relied on by thousands of NZ businesses over many years. It's suitable for employers of any size - especially those with more complex requirements. It is 100% owned by MYOB and support comes from the Hasting support centre. IMS Payroll can be purchased with useful add-ons; IMS Express (leave portal) and IMS Max (leave and timesheet portal). IMS can be hosted in the cloud or on the Desktop.

Pros

  • Easy to use but initial setup and training is a must for new users  
  • Well designed with a series of 9 steps so you know exactly where you’re up to
  • Integrates to most accounting software including MYOB
  • Very comprehensive set of reports most of which can be saved in Excel
  • Checks & balances as you process pays
  • Good exception reporting
  • Transfer of 52 weeks leave earnings history from other payrolls available
  • Multi-user access with different access levels for different users
  • Deals with many advanced features not available in other payrolls
  • Very well supported from the Hastings contact centre

Cons

  • IMS Payroll screens a bit antiquated & need a facelift
  • Some terminology used can be confusing (hover help needed)
  • IMS Payroll support notes need updating with screen diagrams
  • PayDay filing happens via file transfer (not via Gateway which is what Essentials Payroll does)

Conclusion:

IMS Payroll is one of our favourites and one we regularly implement for clients. It’s bullet proof software & once users are familiar, they like it. Feature rich and very well supported.

MYOB EXO Payroll

EXO Payroll has been used successfully by thousands of NZ businesses for many years. It is recommended for both large and medium employers. Support comes from the MYOB directly or from an Enterprise partner. EXO Payroll can be purchased with a multitude of add-ons: MyStaff Info; Time & Attendance (to poll time clocks); Health & Safety to name a few.

Pros

  • Easy to use but initial setup and training is a must for new users  
  • Well designed with an easy setup and processing flow chart to follow
  • Integrates to most accounting software with a pay journal
  • Very comprehensive set of reports - many can be saved in Excel or as a PDF
  • Very good lookup for employees and timesheet history
  • Transfer of 52 weeks leave earnings history from other payrolls available
  • Multi-user access with different access levels for different users
  • Has many advanced features not available in other payrolls
  • Department & Cost Centre reporting
  • PayDay filing is via file transfer, but good reports are supplied to match to IRD
  • Software & support covers many payrolls (the license is by number of employees)

Cons

  • Desktop or server based (not available via a web browser)

Conclusion:

EXO Payroll is highly recommended for medium and large sized businesses. It’s bullet proof software & once users are familiar, they like it. It’s feature rich and comes with a good suite of reports.

Need Help?

Still not sure which of the above payroll software packages is best for you? Contact us and we'll make choosing the right software easy. We have over 20 years hands-on experience with payroll software and our consultants are experts with all the MYOB packages.


We can also help if you need any of these services:


Easy when you get the right training

We currently use AccountRight Live with bank feeds. It's easy when you get the right training.

Lynley Averis has worked with us for the past 5 years. She is always available to help with both MYOB Accounting and MYOB Payroll. Lynley knows MYOB AccountRight Live inside out. She's highly experienced and was able to fix problems and help me with payroll & accounting issues.


Sara Becker Administration Manager, Affordable Scaffolding 2010 Ltd

Our 'go to'

AccountAgility is our ‘go to’ when we have clients getting messed up with their MYOB files. Lynley will go in, health check the file, correct the errors and train the bookkeeper to follow best practice.

We look after the client’s tax requirements, but she will dig deep into the software to ensure the reports are reliable.


Margot Leigh Chartered Accountant Margot Leigh & Associates

Very helpful

I just wanted to pass on my thanks for the recent course on Retail Manager in Auckland. Lynley was great and the course was very helpful.


Mark Forster Operations Manager

Awesome when it comes to MYOB

Lynley Averis has been working with The Look group of companies since 2011.

She has supported us with RetailManager, AccountRight and Payroll to drive efficiencies across the business. I highly recommend Lynley who is awesome when it comes to MYOB.

Thank you Lynley for your professionalism and fantastic 'can do' attitude.


Martin Caughey The Look

I see them as part of our team

NZX Listed Arvida Group are the largest single user of AccountRight software in NZ.

We selected AccountRight as our software of choice back in December 2014. Our accounting system allowed us to grow with new entities easily added to our centralised accounting hubs. Arivda is now moving all 2,500 employees to IMS payroll (from ACE, Zambion, Datacom, EXO and MYOB Payrolls). This will standardise payroll across the business and into one specialist team.

Lynley Averis from AccountAgility has been our MYOB business Partner since December 2014. She and her team have an in-depth knowledge of our accounting and payroll systems. I see them as part of our team. They assist with projects whenever we need help and are friendly and well connected with the MYOB community.


Mark Wells General Manager Finance | Arvida Group

Amazing!

Lynley, you are amazing!!

Thanks again – I really appreciate your help.


Nicky McRae Office Manager The Pallet Company

Customers are happy

Lynley has been referring our Sidekick Reporting software to her customers as the preferred add-on reporting package to AccountRight Live. Since 2011, more of her customers have bought a Sidekick licence than from any other partner. It has kept us busy writing new reports and features to the ever growing list. Her customers are happy as they can now extract and analyse the information they need for decision making.


Peter Oliver Computing Solutions Ltd

A godsend

Thanks so much – you were a godsend. I would like to do some training with you – do you hold classes?


Helen Flinkenberg Financial Administrator

Much quicker processing with greater accuracy

The Auckland Diocese manage 65 parishes from Thames to Katia. We are NZ’s largest Diocese.

In 2016, after extensive research, we selected MYOB AccountRight with Lynley Averis as our MYOB business partner. As at June 2019, 30 parishes use MYOB AccountRight to handle their accounting. The objective is to have all parishes using AccountRight and a computerised payroll.

The new system is much quicker processing things with greater accuracy. Lynley has been at the forefront to achieve these efficiencies.


Dinesh Perera Senior Group Accountant Catholic Diocese of Auckland

Really appreciated the support

We choose Lynley because she has many years experience on payroll setup & training. Over the years Lynley has always been available to assist online with questions on both the payroll software and on payroll legislation. We really have appreciated the support.


Sharleen Murray Office Manager – Stauff Corporation

Streamlined our systems

Gow Langford Gallery is NZ’s largest privately owned art gallery. The Gallery represents over thirty established New Zealand and international artists. The accounting systems need to be able to accommodate complex transactions.

AccountAgility have worked closely with us, supporting both AccountRight and Payroll since 2012. We have streamlined our systems to eliminate additional spreadsheets and paper documents and now make maximum use of AccountRight.


Shona Irwin Chief Financial Officer Gow Langsford Gallery

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